Some things make you want to stand up from the roof and shout. And the naturalForms team is here to do just that! Because we’re proud to announce that naturalForms has just helped its customers processed their 5 millionth form through our document automation solution. With the labor efficiency and paper cost savings of digitizing forms, naturalForms customers have saved millions of dollars utilizing the solution since its launch in 2015.
What do the benefits of 5 million documents look like?
It’s hard to visualize what kind of impact that document automation has had for business using naturalForms. Here’s just a few examples of how naturalForms document automation has made a difference:
About fifty thousand pounds of paper not in use.
Enough to save 1000 trees from being cut down.
Over a quarter million dollars saved just from the ink on the paper alone.
Suite Solutions’ time to process customer agreements went from one month, to one day.
Corporate Flight Alternatives eliminated enough errors in rounding errors of flight time, block time, and fuel expenses to achieve a positive ROI in one month.
New England Air Systems service department equipped its technicians with naturalForms to complete 20 different forms all from their tablets.
That sounds interesting. But how will document automation with naturalForms help my small business?
What a specific and intelligent question to ask! Documenting inefficiencies are one of the top time wasters for businesses (Behind YouTube and Fantasy Football.) It takes an average of 10 minutes per paper document to be retrieved, copied, and re-filed.
Remember the New England Air Systems example? If a dozen technicians do three jobs that require two files each per day, they’ll spend 60 hours per week, or about a 3100 hours per year for an average labor cost of $62,000. And that doesn’t account for the increase in calls they do during those hot summer months.
So, if your business runs any kind of a service for customers, you know how many different types of forms need to get filled out. Whether it’s estimates, inspections, service orders, invoicing, or any of your industry specific documents, there is a lot of paperwork that goes into any job. 10 minutes may not sound like a lot, but it adds up quick.
Okay, but why should I do document automation as manager or executive? Paper doesn’t bother me.
You know what, that’s a totally logical thing to think! You’ve been doing it for so long, that there’s no point in making the switch. Except, let me just ask you a few questions first:
How much time do you spend looking for a lost document?
The average executives will spend roughly six weeks each year looking for lost documents according to a 2013 report by Esselte.
Are your documents properly filed where they should be?
The average company will misfile paper documents up to 20% of the time, about 7% are just straight up lost! That’s over a quarter of your paper documents becoming totally useless.
Do you have a plan for a flood or fire destroying your paper files? What happens if everything goes up in flames?
Nine out of ten businesses today would outright fail in the event of a disaster due to recovery costs.
Let’s look at your filing system again. Is it orderly and easy to access for workers?
Doubtful, because the average worker will spend four and a half hours per week just trying to find the right documents in a 2012 study by IDC.
Are you still positive that going paper is the best way to go? Think of the tens of thousands of dollars you’re wasting every year with this stuff. None of what I just said to you was a doomsday scenario, it was the average business. Starting to make a bit more sense? That’s exactly why businesses make the switch to document automation.
It’s not just about what you’re saving by moving forward, it’s about what you’re losing if you don’t. If Henry Ford focused on what was working, he’d have just made faster horses instead of a car. (For the record, Henry Ford probably didn’t say the famous “Horses” quote.)
Alright, fine. Document automation is important for my small business. But what does naturalForms do to help?
Now we’re really getting somewhere. naturalForms is a secure, customizable digital forms application that utilizes smart form technology to address the unique needs of mobile service businesses driving significant efficiency improvements. It helps small service businesses capture data and enable the data to be turned into information that business owners and executives can utilize to make better business decisions.
With naturalForms, we give users powerful tools at their disposal so they can employ drawings, photos, signatures and GPS coordinates, while also providing industry leading handwriting recognition and accurate calculations. These features and more can help with the requirements of business forms such as estimates, proposals, service and work orders, contracts, inspection reports and any other documents needed within service businesses.
naturalForms was developed from the ground up to be easy to use and save you time and money. So quit bogging yourself down with poor documenting and inefficient paperwork. Streamline your process, and join the 5 million and counting automated documents.
Smart Forms for Smart Business
About naturalForms®
naturalForms is an innovative software company based in Dayton, Ohio USA and is the leader in natural input technologies and provides an end-to-end mobile data capture platform that automates the collection of natural input (such as handwriting, photos, notes, drawings, and signatures) instantly at the point of entry. Information captured with tablets or other mobile devices is immediately converted to digital data and seamlessly integrated to backend systems. Straight-through processing eliminates cycle time delays and human data entry errors, creating an unsurpassed workflow optimization and significant cost savings. naturalForms’ solutions are used around the world, delivering value in multiple industries. To learn more, visit http://www.naturalforms.com.
Sources: PricewaterhouseCoopers
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